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Aug 13, 2013

Top 5 Ways to Organize Your Home Workspace More Efficiently

Keeping a home workspace organized is the key to working efficiently. A space that contains jumbles of equipment and stacks of papers or tools makes it difficult to find what is needed throughout the day. It can cause projects to take much longer than expected and could even lead to setbacks because of lost items. There are five ways to organize a home workspace so that it becomes more efficient.

Use Small Containers and Boxes

Using small containers and boxes to fill shelves and cabinets will make the home workspace more efficient. Attempting to keep dozens of stacks of paper, small
devices and project supplies organized with nothing but large drawers and open shelves is a losing battle. Small containers allow every item to be placed in a specific box along with related papers or tools. This makes it very easy to quickly locate and access items that are related to a particular project. Each of the small containers should be clearly labeled in a visible area so that it takes as little time as possible to find a box.

Tip: Keep all the stuff that you need the need frequently in a small station (a basket or a shelf) near your main work desk. Make sure that you replace stuff here at the end of the day.

Multifunction Equipment

A workspace that is used as a home office usually contains a number of different pieces of equipment from computers and printers to shredders and scanners. One of the ways to reclaim some space while also making the area more efficient is to replace older components with new multifunction equipment. Multifunction equipment combines several different machines into a single unit. A multifunction printer could include an inkjet printer, a scanner, a fax and a copier all in a single compact machine. This cuts down on cables in the space and makes interacting with the equipment easier.

Professional Cleaning Services

It can be easy to let a workspace in the home get out of control especially when completing large projects or meeting tight deadlines. It can be hard to recover the space after letting it slide into disarray. One way to help prevent this problem is to schedule a visit from a professional cleaning service every month or two. Such services be an invaluable tool for keeping the workspace organized without taking time away from projects.

Tip: A hard at work is bound to leave your workspace cluttered. So every evening before you close down, devote a few minutes to setting things straight. This will ensure that the space remains clean, free from clutter and ready for work the next day.

Document Management

Document management is a challenge for many people operating in a home workspace. Documents are necessary for everything from billing to design. An efficient solution is to digitize as many documents in the workspace as possible. This creates a paperless environment so that the area is easier to organize on a daily basis. Digitized documents can also be tagged with metadata so that it is easy to search for and locate any paper stored on a drive.

Get Rid Of Unnecessary Items

Some individuals tend to keep items in a workspace that are no longer necessary. This could be an outdated copy of a manual or piles of receipts that will never be used. Some people even keep old and broken equipment just in case it might become useful again in the future. This all creates clutter that makes working in the space less efficient. It is important to look objectively at the items in a workspace and to throw away anything that is clearly no longer necessary.


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